Accounts Assistant at plan International Tanzania 2022

BACKGROUND

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.

Plan International Tanzania has responded to the Burundian Emergency program in Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx with special focus on Case Management, Psychosocial support activities and Education in Emergencies (EiE).

Dimensions of the Role

The role is operational level for the ER program will focus on the implementation of the day to day finance activities to ensure improved programme delivery, operational efficiency, compliance with Plan International policies and procedures for the following:

• Perform Transactions and corrections
• Filling and audit trail maintenance
• Month end and Year end Closure
• Cash management

Accounts Assistant at plan International Tanzania

• Assets Management
• Audits support.
• Payments processes
• Apportioned costs processing
• Compliance to Government laws, donor requirements and Plan Policies and Procedures

Accountabilities

Perform Transactions and corrections:

• Prepare and Pass JVs, payments Vouchers after review and approval
• Ensure the documents are properly reviewed against donor requirements, local laws and plan policies before processing them in the system.
• Capacitate none finance staff on key issues related to compliances

Filling and Audit Trail Maintenance:

• Maintain a well organised Hard copy and soft copy files with all supporting documents in the proper format and that are easily accessible.
• Ensure all document are properly stamped before filling.

Month end and Year end closure:

• Perform month end activities and year end activities with the help of Month end checklist tool.
• Prepare GL and balance sheet reconciliation reports on monthly basis signed as per delegation
• Prepare Bank reconciliation on monthly basis signed as per delegation

Accounts Assistant at plan International Tanzania

Cash Management:

• Manage Petty cash funding in the PU office.
• Ensure all the deposits are done timely in a proper manner
• Ensure that all cash drawn from Bank and receipts received are properly kept and banked on time.

Assets Management:

• Ensure Finance office assets are well managed.
• Participate on asset verification exercise for projects and for the respective PU.

Audit Support:

• Support the audit exercise by ensuring all supporting documents requested are available timely.

Payment Processes

• Timely preparation of requests for direct payments and requests for advance to staff at the PU when required.

• To facilitate payment for seminars, trainings workshops etc and doing liquidation in compliance of Plan Financial procedures and make sure that withholding tax and PAYE is deducted to all service providers, facilitators and part-time workers

Accounts Assistant at plan International Tanzania

Apportioned Cost Processing:

• Assist Finance Officer on cost Recovery charging are done on monthly basis. Ie. Fuel recovery and staff costs
• Advise none finance staff on proper coding and cost allocations

Compliance to Government laws, donor requirements and Plan Policies and Procedures

• Process or prepare on a timely manner payment to Suppliers/Vendors, Various Partners and statutory deductions (PAYE,NSSF, WCF etc.)  and post them in General Ledger accounting system.

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