Finance officer at International plan Tanzania 2022

Finance officer at International plan Tanzania

Finance officer at International plan Tanzania

Date: 30-Nov-2022

Location: Katavi, Tanzania

Company: Plan International

BACKGROUND

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based

Vijana na Ubora, Malengo na Afya (VUMA) project is a 7-years Global Affairs Canada (GAC) funded project, aiming at increasing realisation of Sexual Reproductive Health and Rights (SRHR) for Adolescents Girls and Young Women (AGYW) in all their diversity in Katavi region. The project will increase AGYW’s individual and collective agency by building Sexual Reproductive Health Rights, Sexual Gender Based Violence, Mental Health, infection prevention and control (IPC) and nutrition by empowering them via increased social capital; and by helping them to acquire skills, capacities and increased financial capital. The project will also strengthen the provision of gender and adolescent-responsive and inclusive (GAR&I), integrated and innovative SRHR and protection services and support for AGYW by building community, school, health facility and governmental capacity, infrastructure, planning and management.

Finance officer at International plan Tanzania

In addition, the project will work with local Women Rights Organizations (WROs), Youth Led Organizations (YLOs), adolescent groups and stakeholders to ensure that gender equality (GE), SRHR and protection frameworks, policies and services are gender-responsive and evidence-based.

ROLE PURPOSE

The Finance Officer will coordinate VUMA project payable and receivables in Katavi. She/he will be responsible for overseeing, organizing and maintaining the financial documentation and records, systems and processes of the project, including accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance and all related financial and office administration. She/he will handle and resolve inquiries regarding suppliers’ payments and keep spreadsheet for reconciliation purposes. Thisposition report to VUMA Finance Manager.

Dimensions of the Role

  • Review and post transactions in the system, ensuring correct coding and accuracy.
  • Prepare monthly financial reports to be shared with the Finance Manager for review, and when needed. Reconcile project expenditures in the system with the financial report.
  • Provide support to the project finance manager on the financial month-end closure processes.
  • Monitor all financial transactions and recommend ways to increase the effectiveness of the internal control weakness observed Maintain all financial required records to ensure smooth transactions for all financial processes
  • Assist program staff in budget preparation and ensure completeness and accuracy and validate the unit cost
  • Ensuring spending is in line with the approved budget and project workplan
  • Providing technical support to the project implementing partners, and review of staff Liquidation reports for accurate submission of financial reports and exercise of fiduciary responsibilities.

Finance officer at International plan Tanzania 2022

  • Reviewing requisitions and payments before approval
  • Supporting the Procurement department in proper project asset management.
  • Proper filling and maintaining of the supporting financial documents to be used during an audit.
  • Reconciliation and filling of bank statements on a monthly basis with appropriate approval.
  • Support to ensure procurement processes are well followed
  • Maintain and update the asset register on regular basis
  • Identify and handling project bills problems and disputes, with support from Project Manager and Project Finance Manager and ensuring accurate billing of suppliers
  • Maintaining confidentiality of information and documents
  • Undertake other reasonable tasks as directed by the Finance Manager and Project Manager.

 

ACCOUNTABILITIES

Administration

  • Collaborate with Project Manager and other departments to provide administrative support to the project team

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Fiscal Oversight

  • Oversee the project accounting processes to ensure internal controls and financial procedures are well considered
  • Ensure legal and regulatory compliance regarding all financial functions.
  • Oversee cash flow, asset management, and banking relationships.

Finance officer at International plan Tanzania

Planning

  • Coordinate the project development and monitoring of budgets, including analysis of revenue and expenses as well as forecasts.
  • Ensure timeliness, accuracy, and usefulness of project financial and management reporting

Cash and budget management

  • Prepare monthly project cash forecasts aligining with project workplan and another project fund requirement
  • Review Cash Disbursement vouchers
  • Monitor proper use of petty cash fund
  • Review purchase requisitions and orders, ensure proper charging codes.
  • Review payment packages for budget availability and correct coding.
  • Monitor budget versus expenditure.
  • Ensure timely processing and disbursement of payments to legitimate suppliers.

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